Privacy
We will collect some personal data from you when you respond to a Historic Environment Scotland (HES) consultation on our Citizen Space Consultation Hub.
HES is committed to protecting your personal data and your privacy. This privacy notice explains how HES processes any personal data we collect from you through the Citizen Space Consultation Hub. HES is the data controller and Delib is the data processor.
Personal data
This personal data includes your name, email address and whether you are responding on behalf of an organisation or as an individual. We may ask you for other personal information such as your age and/or gender: this would be for a specific purpose to do with the individual consultation where we need to ensure we are collecting responses across demographic groups. Any request for personal data will be optional. We will inform you in a privacy statement at the beginning of each survey what personal data we collect and why.
Purpose of processing
We use the information gathered in the consultation to inform our policy-making, improve our services and to gather views from the public about designations and listings. The lawful basis for processing your information is public task when it is directly related to our role in protecting Scotland’s environment and properties in care. We use legitimate interests as the lawful basis for improving our services to you. Our lawful basis for processing any personal data is consent. You have the right to withdraw your consent at any time.
Use of personal data
The personal data collected will be used to manage the consultation. Following your submission, we will send you an acknowledgement using your email address and if you give your permission, we may contact you about the consultation in future.
If you give us permission we will publish your name with the consultation response, but we will never publish your email or contact address.
Storage
We will store your consultation response for 2 years following the end of the consultation. We will inform you in a privacy statement of this retention period or any variation of it and why at the beginning of each survey. Delib, our third-party processor, will store responses for 60 days and then delete them. Your personal data will be stored in the UK and will not be transferred outside of the EEA. You can see more information about how Delib process your personal data in their privacy notice at the bottom of this page.
Your rights
You have the right to access the personal data we have about you, the right to rectify any inaccuracies and the right to request its erasure. You can see more information about your rights and how we manage your personal data in our privacy notice.
Further information
If you would like further information please contact us at:
Telephone: 0131 668 8600
Email: dataprotection@hes.scot
Data Protection Officer
Historic Environment Scotland
Longmore House
Salisbury Place
Edinburgh EH9 1SH
If you feel your data has not been handled appropriately you have the right to make a complaint to the Information Commissioner:
https://ico.org.uk/make-a-complaint/
0303 123 1113
This page was last updated on 7 August, 2024
Delib Privacy Information
Delib's software (this website) enables organisations to set up and operate activities, through which they can engage with you.
This site is managed by the controlling organisation, Historic Environment Scotland. When you access and use this site, the personal information you have submitted to these activities will go to the organisation. Delib will not access your personal information unless requested to do so by the organisation, and only for the purposes of assisting them with the administration of this site.
Accessing your Personal Information
If you have any questions or requests about your personal information, for example to request a copy of it, or to ask for it to be corrected if you think it is wrong, please contact the organisation (as stated in their Privacy Notice / Privacy Statement / Privacy Policy). It is the controlling organisation's responsibility to answer any questions or requests about your personal information.
Collection of Browser Information
The information provided by your computer when you use this website is collected by Delib. For example, your browser type, IP address, language preference, referring site and the date and time. The purpose for collecting this information is to maintain the security of the website and for operating and improving the software.